Media Relations

For publicity of campus news and events

If you’re a member of the Williams community seeking publicity for your news or an event, please see our publicity information and guidelines. We maintain an archive of news releases and news stories about Williams. For assistance with any media request or interview, contact the Office of Communications at 413-597-4277.

For reporters

Williams welcomes media interest in the college, our educational mission, and our people. We’re happy to connect you with numerous faculty experts who can offer comment on a wide range of topics. We also publish a list of fast facts about Williams that you may find helpful.

Please email the director of media relations for assistance, or call our office at 413-597-4277. Our office is open Monday through Friday from 8:30 a.m. to 4:30 p.m. EST. The college switchboard (413-597-3131) and Campus Safety and Security (413-597-4444) are available 24 hours a day.

For a complete listing of college departments, offices, programs, committees, and services, see Williams’ A-Z Index.

Media guests are asked to please come to the Office of Communications (Hopkins Hall, 4th floor—see campus map) to receive credentials before doing any work on campus. We typically provide credentials to working reporters (staff or freelance) with a business card showing media affiliation and position, or who present a current, recognized press card distributed by a media outlet.

Photographs of Williams

Looking for a campus photo? Visit our Flickr collection. If you’d like to use an image you find there, we expect you to respect our copyright and credit the image as indicated in Flickr. If you can’t find the image you’re looking for, we may have what you need in our larger image database: e-mail your request to Terry Waryjasz.

Speeches

We archive all major speeches, op-eds, and campus communications from the college president on the President’s website. You’re welcome to quote from them, subject to copyright and fair use and with appropriate credit. Permission is required to republish pieces in full, and is only rarely granted.

Williams doesn’t collect speeches by guest lecturers and artists in a centralized manner. An event’s sponsoring department, office, or group may be able to help you obtain copies of any remarks. The College Archives will sometimes also have the text of campus speeches available. We post video of select guest lectures and performances on the Williams YouTube page, as well.

Policies

We appreciate media interest in photography or videography on campus. Please remember that our campus is private property. You must obtain advance permission from the Communications office before conducting any such work. Your request should include a detailed description of the images or interviews sought, proposed arrival and departure dates and times, and names of all crew members. Our office can issue media passes and coordinate with Campus Security to ensure your productive visit. We may assign a Communications staff member to accompany media working on campus at our discretion.

As a visitor, you’ll be asked to respect the right of all students, faculty, staff, and campus guests not to be photographed, filmed, or interviewed without their express consent. This includes B-roll and footage of passersby. It’s especially important with regard to students, who may not have experience interacting with the media. If a Williams person or group has agreed to be interviewed or sought coverage for their event then we’ll typically grant you permission as long as you agree to comply with all relevant policies.

If you’re seeking to record interviews, please contact the Office of Communications for our help identifying the best locations.

Williams is first and foremost a place of learning. Members of the media authorized to work on campus are expected to do so in a way that doesn’t disrupt or hinder classes or campus activities. Media and film crews may not enter classrooms, libraries, dormitories, athletic facilities, performance venues, or other interior campus spaces without advance authorization. Please contact the Office of Communications with requests. Permission will be considered on a case-by-case basis.

Event Access

While many college events are open to the public, they generally aren’t open to the media. Recording devices of any kind are prohibited without advance permission from the Office of Communications. Communications staff aren’t always present at events and are typically unable to grant last-minute or on-site requests.

Media who are authorized to attend our events may conduct interviews before or after the program, in an approved outdoor location that doesn’t obstruct audience egress. Interviews are prohibited inside the venue or during the program.

Parking on campus is carefully managed. Special permits for unloading and loading should be requested from the Office of Communications along with credentials, and will be issued if space permits. Vehicles without permits must park in visitor parking or off-campus.

 

The Office works closely with Campus Safety and Security to enforce these policies. Individuals with permission to operate on campus must clearly display valid credentials at all times while here. Anyone without credentials may be asked to stop work and leave campus until credentials are obtained.

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